A Confirmed and Announced event will be public on any embedded Gigwell gig stream (on your website, Facebook, etc.) and, if your settings allow it, will be published to Bandsintown.
You can control the Announcement setting on each event and set a default for this setting in your Account Settings.
The 3 Announcement Settings
Do not Announce
The event won't be Announced, even after it is Confirmed.
When Confirmed
The event will be Announced once the event status is Confirmed.
Although you may override the event status, we always suggest keeping the status as 'Auto' and letting the workflow control it.
After Announcement Date, if event is Confirmed
The event will be published after an Announcement Date that you set, as long as the event status is Confirmed.
Publishing Preferences
Confirming Events
Controls what action will mark the event Confirmed. You may choose from Contract Issued, Contract Signed, or Deposit Paid. A Confirmed event will be available for Announcement, if announcements are turned on.
Announcements
Controls whether events will be automatically announced when they reach the Confirmed status. An Announced event will be public on any embedded Gigwell gig stream (on your website, Facebook, etc.) and, if your settings allow it, will be published to Bandsintown.
Bandsintown
Controls whether your agency's Announced events are published to Bandsintown. Toggling the setting to On will automatically publish all Confirmed and Announced events to Bandsintown. Toggling this setting Off, however, will not un-publish events that have already been published.
Published details to Bandsintown and Spotify include:
Artist Name
Event Date (Localized)
Event Description
Event Name
Venue Name
Venue Address (City, State, Country, Timezone)
Schedule (Door Time, Event Start, Curfew)
Ticket URL
RSVP URL
Supporting Lineup
Minimum Age
Billing Percent
Billing Type
Performance Type
Performance Duration
Event Type
IMPORTANT NOTE:
Please do not include artist personal details, fees, or any sensitive information under Event Description on bookings. That is public data that publishes to Bandsintown and Spotify.
Fields published to Bandintown and Spotify:
Artist App & Google Calendar Publishing
Controls when events are made visible to the artist through the Gigwell Dashboard, the Artist App, and Google Calendar.
Sending any documents to the artist, such as a Deal Card, will also share a booking with them, and add it to their Calendar.
Manually Changing the Status of an Event
We always recommend keeping the status of the event on "Auto" and let your Confirming Events (see above) setting control the status.
"Auto" will respect the confirmation trigger and move the booking forward once that trigger is done. For instance, if your default is to confirm a booking when the contract is signed, Auto will keep the booking as Tentative until the contract is fully executed. Once that happens, the booking will "Automatically" move to confirmed.
If you decide to change the status manually, we ask that you confirm the Announcement settings (so that you don't unintentionally announce an event).
