A multi-date itinerary (also called a tour book or date sheet) lets you compile multiple booking dates for an artist into a single document you can share with team members, tour managers, the artist, or production staff.
How to create a multi-date itinerary
Open any booking for the artist.
Go to the Itinerary tab.
Click Create Date Sheet in the top right.
This opens the date sheet builder, where you can select which dates to include.
Selecting dates
By default, all confirmed upcoming bookings are automatically selected. Tentative dates are left unchecked, but you can check them manually if you want them included.
To narrow the list further, use the event filter located just below the document title. You can filter by:
Month
Next week
A custom date range
Choosing a template
After selecting your dates, choose one of the available templates:
Tour book with financials — includes full financial details. Best for internal use.
Tour book without financials — omits financial details. Best for sharing with tour managers, the artist, or specific production staff.
What's included in the document
Date sheets and tour books include:
Production details
Ticket scaling
Schedule
Contacts
Status
Event date
Location
What's not included
Tour books and date sheets do not include travel details.
Sending the document
Once the document is generated, you can send it to any recipient directly from the tool.
Troubleshooting
I can't find Create Date Sheet
If the button says Send Day Sheet instead of Create Date Sheet, nothing has disappeared — a draft already exists for that artist. The button changes once there's something to send. Open the existing draft to review or edit the date selection, and you'll be sending the same document you were about to create.
My day sheet repeats the header on every date
If your Day Sheet prints the artist name, logo or created date again at the top of every single day, the header block has been placed inside the part of the template that repeats. It's doing exactly what it was told to do — it just needs moving.
Why it happens
A Day Sheet builds its day-by-day structure by repeating one table region once per date. The repeat copies everything inside that region — including a title block someone placed there. So a header sitting inside the repeating table gets reproduced on every date alongside the schedule it was meant to sit above.
The two ways to fix it
Move the header content out of the repeating region. The title block sits once at the top of the document, above the repeating table, and the dates repeat underneath it. Nothing is lost — the artist title and document created date still fill in automatically.
Remove the duplicated variables — typically the artist title and the document created date — from inside the repeating region. This also stops the repetition, but those details then have to be typed in manually each time you produce a Day Sheet.
Option 1 is usually what people want. Option 2 makes sense if the header needs to sit somewhere the repeating structure won't allow.
Getting it changed
Both options are edits to the template itself, so this one needs our team — start a chat from the messenger. To make it quick, include:
The name of the Day Sheet template as it appears in Settings > Documents & Templates > Itineraries.
A screenshot of the document showing the repeating header.
Which of the two options above you'd prefer.
Nothing is wrong with your bookings or entries — regenerating the Day Sheet from different dates will produce the same repetition until the template is changed. Once the template is edited, the fix applies to every Day Sheet you produce from it going forward.
Good to know
Because the sheet is built per artist rather than per booking, it doesn't matter which of that artist's bookings you open to start it.
Only confirmed dates are pre-selected. If a date you expected isn't ticked, check its status on the booking — tentative dates are there to add, just not by default.
The date filters are the fastest way to handle an artist with a long calendar. Filter to the range first, then adjust the selection, rather than scrolling the whole list.
If you have any questions or need additional help, please reach out to support@gigwell.com or use the chat widget on your screen.