1) Personal Calendar
The Personal Calendar is a Google Calendar that artists can link to their Gigwell profile Settings. This serves as a free/busy indicator for agents, helping them avoid scheduling conflicts when booking an artist.
Key Features:
Displays a Possible Conflict for the agent when they attempt to book an artist during a blocked time.
Used for personal time off, vacations, studio sessions, or any non-gig commitments.
Ensures agents see when an artist is unavailable without revealing specific event details.
The calendar remains private to the artist while providing conflict visibility to the agent.
Setup:
Log in to your Artist Account.
Click on your name on the upper right-hand side corner, and select Settings.
Connect your Google Calendar using the Link Account button on the left of your screen.
2) Artist Calendar
The Artist Calendar is designed for booking visibility. It allows artists to see their bookings in real time by syncing with a shared Google Calendar.
Key Features:
Populates with the artist's bookings once they reach the agency's publish trigger, so the artist always has an up-to-date schedule.
Can be created by the agency or the artist can share an existing calendar that they prefer to use with the agency.
Allows for agency-artist collaboration by providing a shared view of scheduled performances.
Ensures artists have direct access to their upcoming gigs, schedule, travel details and notes.
Setup:
Option 1: The agency creates a new Google Calendar in Gigwell. It's shared with the artist's owners, managers and members.
Option 2: The artist shares an existing Google Calendar with the agency's connected Google account, with Make changes and manage sharing permission. The agency then links it from the artist's Google Calendar page in Gigwell.
Gigwell automatically updates the Artist Calendar with new bookings.
For step-by-step linking, see Artist calendars: linking a Google calendar.