How to find specific invoices and download them.
Searching for Invoices Using Filters
One of the most common comments we receive is: "How can I find an invoice?"
Across the entire platform, we have filter sets that you can easily save and access. One of the filters is 'Invoice ID." This filter can be implemented across any of our tabs including Dashboard, Reports, and Calendar.
To apply the filter, click the filter icon at the top right of your screen, remove all filters by clicking the trash icon(s), and add "Invoice ID."
You'll have the option of refining your search by including or excluding a specific invoice ID.
Downloading invoices in bulk
Yes — through Reports, not from the bookings themselves. The one step people miss is switching report type: Reports opens on the Bookings report by default, and that report only offers contracts, so it looks as though invoice downloads aren't available.
Download your invoices in bulk
Go to Reports.
Switch to the Invoices report tab. This is the step that matters — the Bookings report won't give you invoice documents.
Click Filters in the top right.
Clear all filters if you want an all-time set. Otherwise set the date range, artist or buyer you're after.
Click Create Report.
Tick the option to download the invoice documents along with the report.
Run the report and download the result. You get the report data plus the invoice documents themselves.
If that doesn't work
If the option to include invoice documents isn't showing, double-check you're on the Invoices report tab rather than Bookings — the option only exists there.
If you're on the Invoices tab and the report runs but comes back empty, widen your filters. Clearing them all is the quickest way to confirm whether it's a filter problem.
Good to know
Only invoices that have actually been created come through. Drafts have no document behind them, so they won't appear in the download.
A saved Invoices report is also the neatest way to give somebody a read-only view of invoicing without giving them access to your bookings — useful for an accountant or bookkeeper.
Reports are the right tool for anything you want across many bookings at once. Working booking by booking is only worth it when you need a single specific document.
If you have any questions or need additional help, please reach out to support@gigwell.com or use the chat widget on your screen.