Splitting Invoices Between the Agency and the Artist
Some agencies collect the deposit themselves and have the buyer pay the balance directly to the artist. Gigwell supports this by letting each invoice use its own template and payment settings.
Before You Start
Set up an artist payment setting with the artist's own payment instructions or connected payment accounts. See Connecting Artist Payment Provider Accounts.
Make sure you have an artist invoice template available. See Custom Artist Invoice IDs.
Step 1: Review the Payment Plan
Go to the booking's Payment tab. By default the payment plan collects a 50% deposit. The deposit includes 100% of your booking fee (commission) and 100% of any billable expenses.
Step 2: Create the Invoices
Invoices are created automatically when you send the contract. You can also click Create Invoices and choose which ones to create, for example only the deposit.
Step 3: Route Each Invoice
Deposit (to the agency)
Open the deposit invoice and keep your agency invoice template and your agency's payment settings. You can also rename the item, add a custom ID, and set a due date.
Balance (to the artist)
Open the balance invoice, select the artist invoice template, and choose the artist payment setting. The buyer's payment for this invoice goes directly to the artist.
Step 4: Send the Invoices
Invoices stay in draft until they are sent. A draft is not a real invoice yet; the bill date is set when you send it. See Invoice Statuses.
Settling Afterwards
Once payments come in, the Settlement section of the Payment tab shows what is owed. For example, if the artist collected the full balance directly, it shows the booking fee the artist owes the agency. See Settlements.
If you have any questions or need additional help, please reach out to support@gigwell.com or use the chat widget on your screen.