Holds and blocks both mark a date as spoken for without creating a confirmed booking. A hold is a provisional claim on a date; a block is a calendar status marking the date unavailable — travel, studio time, personal days.
Adding a Hold Status From your Gigwell Calendar
The first step is to add a "hold" status. To do this, you need to hover the "+" icon inside the desired date and select "Hold" from the drop-down menu.
Creating Statuses
In addition to the existing status options, you can also create any type of status and save it to the list. This is helpful for keeping track of multiple scenarios such as holidays, studio time, medical dates, and other events.
After creating a status, it can be added to any date by hovering the same "+" icon and selecting from the list.
Managing Statuses
To add, edit or delete a status, simply click on the cog wheel icon to add a new entry, adjust the name, or color, or delete the status completely.
Hold positions
Holds can be numbered by position — H1, H2, H3 and so on — each with its own custom abbreviation and color.
Drag a hold to another date to move it, and change its position as your options shift.
Each status can be set to affect radius clauses, and to be hidden from or visible to artists.
When the buyer confirms, click Upgrade on the hold to start the booking with the date and artist pre-filled.
Holding or blocking several dates
There is no start-to-end date range blocker, so the method depends on whether your dates are scattered or run consecutively.
For scattered dates
Open the calendar and find the date you want.
Hover over the date and click the + that appears.
Choose Hold, or pick a saved status such as Blocked.
Repeat for each date.
For a continuous run of dates
Create an event on the first date of the run.
Use Add Events / Add Series to generate the rest of the range in one go.
Open each generated date and set its status to Blocked, adding a reason so your team knows what it is.
From your Gigwell Dashboard
You can create a 'manual' date from the event stream icon.
Once the date is added, change the status to blocked and select a reason from the dropdown.
Once you are ready to create a booking, click Upgrade to start the process on your Dashboard.
From Google Calendar
If you have Google Calendar enabled for the artist, you can add it directly there.
Holds or blocks in Google Calendar will create a warning message in Gigwell if you try to create a booking for the same date.
Manage Your Blocked Reasons Visibility
Hide calendar events from artists based on the blocked reason.
Holds are now hidden from artists by default, but you can adjust them if you prefer collaboration!
To configure it go to Settings > Invoice, Offer and Payments > Blocked Reasons
Good to know
Holds and blocks are not bookings. They don't generate contracts, invoices or deal cards, and they won't appear in booking reports.
If you're blocking a long stretch, the series approach is worth the extra clicks — generating the range and then setting statuses is faster than adding thirty dates by hand.
Custom statuses are shared across your account, so agree the names with your team before creating a dozen of them.
To turn a hold into a real booking, click Upgrade on the hold, or create the booking on that date as normal and then clear the hold.
If you have any questions or need additional help, please reach out to support@gigwell.com or use the chat widget on your screen.