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Creating a booking for a past date

Can I create a booking for a date that has already passed?

Written by Antonio Sierra

Yes. Backdating is fully supported — you can create a booking for a show that has already happened, and contracts and invoices generate on it exactly as they do on a future booking.

This is what you want when you're catching up on paperwork, moving deals in from another system, or recording a show that was agreed verbally at the time.


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How to do it

  1. Click Create New Booking.

  2. Navigate back in the calendar to the date you need. There's no cut-off preventing you from going backwards.

  3. Select the past date and build the booking as normal — artist, buyer, venue, terms.

  4. Save the booking.

  5. Generate contracts, offers and invoices from the booking's own tabs. They work the same way as on any other booking.


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Good to know

  • Settlement works on a backdated booking too, but it needs the ticket actuals entered and marked final before it will calculate. If you're recording a past show for the numbers, enter the actuals while you're there.

  • A backdated booking appears in reports for the period of the show date, not the date you created it. That's usually what you want, but it does mean a report you already ran for that period will change if you run it again.

  • If the show has been settled and paid outside Gigwell, you can still record it — enter the terms as they were agreed and record the payment against the invoice so the history is complete.

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