You can create billable expenses such as hotel/flight buyouts and post-show expenses like taxi rides or other extras paid the day of the show.
You can also create “Pre-Commission” expenses which will allow you to subtract artist expenses before calculating your commission on the total fee guarantee.
We have four main categories of expenses:
- Buyouts are billable expenses allocated to an artist, payable to the agency.
- Billables are billable expenses allocated to an artist, and payable to the artist.
- Costs are non-billable expenses allocated to an artist, payable to the agency.
- Expenses are non-billable expenses allocated to an artist, and payable to the artist.
Artist Expenses Settings
You can create and categorize each expense type as you add them to a booking. Or you can navigate to your Settings > Invoices, Offer, and Payments > Artists Expense Types and set them up in advance.
For better expense tracking, you can include a description or memo to each expense. The description can be visible on settlement reports as well as invoices by using the expense description variable.