To send an artist invitation, navigate to your Agency Settings and click the Roster tab. From there, select the artist name and add a new artist member contact to trigger the invite process.
For each team member who needs access to Gigwell, add their email and assign the correct role and permission level.
When you’ve finished adding the member(s), click Save. A pop-up will then appear prompting you to send the invites.
Invite Statuses
Invite Sent
Once the artist invitation is sent, an Invite Sent label will appear to confirm that the email was successfully triggered.
Invite Accepted
You can confirm that an artist has accepted their invitation to join Gigwell by clicking the three-dot menu and checking the dropdown for the "Invite Accepted" status.
Invite Expired
If the invite is not accepted within 15 days, it will display an Invite Expired label.
Resend, Delete and Retract Invite
Click the three-dot menu (⋮) on the right-hand side to resend or retract an artist invitation.
Invite Artist to Connect a Personal Google Calendar
Invite the artist to connect a Personal Google Calendar so their agent can view any scheduling conflicts. The agent will see that a date is blocked—labeled as "Personal Conflict" along with the name of the person who added it but will not have access to the event’s title or details.
When a Personal or Artist Calendar is successfully linked, the system will display a confirmation icon.
To learn more about the different calendar types, check out our article: Understanding Gigwell Calendars: Personal vs. Artist Calendars.