Calendar events carry a fixed set of details from the booking. You can control a few options, but you can't add arbitrary fields to the event — so it helps to know what makes it across and where to put everything else.
What syncs to the event
Event name
Venue name and address
Performance time and duration, taken from the Schedule
Buyer and contact information
Native itinerary entries — the ones built inside Gigwell
Depending on the event options for that calendar, the event can also include extra details, such as the artist notes, a link to the signed contract and the deal phrase. Beyond those options, you can't add your own fields to a calendar event, so put anything extra your artist or team needs to see in Artist Notes and turn on Include Artist Notes.
Contract phrases do not sync. They stay on the contract and never appear on a calendar event, however they're worded.
Where to change the settings
Go to Settings > Calendar & Events > Google Calendars.
Open the Artists, Organization or Venues tab (Venues only shows on Talent Buyer accounts with the venue roster).
Change the options under that tab's Calendar Event Options on the right, then click SAVE. Each tab has its own options, and changes apply as events are created or updated.
Good to know
Times come from the Schedule on the booking, not from the booking's own date field. If an event shows the wrong time or length on a calendar, the Schedule is the thing to fix.
Itinerary entries only sync if they were created natively in Gigwell. Travel documents or itineraries you've attached as files stay as attachments and won't appear on the calendar.
One of the event options can surface a link to the signed contract. Think carefully before switching it on: it applies to every event on that tab's calendars, and anyone with access to the calendar will see the financial info in the contract. On artist calendars, that includes the artist's owners, managers and members.
For the full list of options, see Google Calendar event options.